Accommodation

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the XVII Congress of the Czech Orthodontic Society (ČOS 2016) and will handle all related arrangements.

A number of hotels of various categories at reduced rates are available for participants of ČOS 2016. All hotels are located within a reasonable distance from the National House of Vinohrady.

List of Hotels

Hotel	Category	Price in EUR - SGL	Price in EUR - DBL	Deposit required	Cancellation fee	Zone *)
Ametyst   - !)	****	105	115	1 night	1 night	9 minutes
Downtown   - !)	****	94	94	1 night	1 night	9 minutes
Green Garden   - !)	****	105	115	1 night	1 night	11 minutes
Ankora - !)	****	89	89	1 night	1 night	10 minutes
Claris (21.-23.9.)   - **)non refundable	****	Sold out	Sold out	100%	100%	4 minutes
Claris (23.-24.9.)   - **)non refundable	****	Sold out	Sold out	100%	100%	4 minutes
Tosca	****	Sold out	Sold out	1 night	1 night	4 minutes

^!) Attention - last free rooms.

^**)non refundable - To benefit from non-refundable rates, immediate payment is required. 100% of the hotel reservation cost has to be covered while reservation is confirmed. Please note that the number of rooms within this category is often limited. No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

For group reservations please contact the Congress Secretariat at e-mail address COS2016@guarant.cz  , telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the on-line Accommodation Form  .

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms. Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until August 22, 2016.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by fax: (+420) 284 001 448 or e-mail: COS2016@guarant.cz  . Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

The Congress Secretariat reserves the right to charge a handling fee of 10 EUR at any name change of a hotel reservation.

Cancellation conditions

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation

Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Congress Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies.

Congress Secretariat will process all reservation requests by September 20, 2016 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 10 EUR handling fee.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

Credit card

For payments through the on-line payment system only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

Bank transfer

Please note that payments by bank transfer will only be accepted by September 1, 2016. After this date only payments by credit cards will be accepted (either by using the on-line payment system

The bank details will be sent to you within three working days after the submission of the registration form.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.