Accommodation

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the XVI. Congress of the Czech Orthodontic Society (ČOS 2015) and will handle all related arrangements.

A number of hotels of various categories at reduced rates are available for participants of ČOS 2015.

List of Hotels

Hotel	Category	Price in EUR - SGL	Price in EUR - DBL	Zone *)
Grand	****	55	65	2
Okresní dům	****	69	81	2
Tereziánský dvůr	****	71	84	2
U Královny Elišky	****	63	78	1
Vacek Pod Věží	****	Sold Out	Sold Out	1
Boromeum - last room	***	62	73	1
Černigov	***	40	45	3
Nové Adalbertinum	***	Sold Out	Sold Out	Congress Venue
U České koruny	***	Sold Out	Sold Out	1

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

For group reservations please contact the Congress Secretariat at e-mail address COS2015@guarant.cz  , telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the on-line Accommodation Form  .

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms. Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.

Hotel accommodation must be paid until September 03, 2015.

In case you share the room with another congress participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the congress. Please include this request as a note in your accommodation form.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by fax: (+420) 284 001 448 or e-mail: COS2015@guarant.cz  . Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

The Congress Secretariat reserves the right to charge a handling fee of 10 EUR at any name change of a hotel reservation.

Cancellation conditions

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Congress Secretariat will process all reservation requests by October 12, 2015 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 10 EUR handling fee.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

Credit card

For payments through the on-line payment system only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR. For payments using American Express credit cards please complete the Credit Card Payment Authorization Form   and kindly send it signed by a card holder to the Congress Secretariat by fax (+420 284 001 448), not via e-mail for security reasons. The payment will be charged in Czech crowns (CZK) at the exchange rate of the Czech National Bank valid on the date of payment. The approximate exchange rate is 1 EUR = 27,608 CZK (February 2015).

Credit Card Payment Authorization Form   can be also used for MasterCard/Eurocard, Visa (will be charged in EUR) and Diners Club (will be charged in CZK).

Bank transfer

Please note that payments by bank transfer will only be accepted by September 23, 2015. After this date only payments by credit cards will be accepted (either by using the on-line payment system or by submitting the Credit Card Payment Authorization Form  ).

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.